I love making lists. One of my favourite hashtags on Instagram right now is #allthelists.
Last Wednesday I spoke at the Smart Girls Sweat Goal Sweating Networking Event and shared a bunch of apps that I use to stay organized. Here are my top 5 list making apps and how I use them. Because I’m a mac girl all the links are to the iTunes store.
Wunderlist is a simple todo list and task manager app that helps you get stuff done. Whether you’re sharing a packing list with a loved one, working on a project, or planning a vacation, Wunderlist makes it easy to capture, share, and complete your todos. Wunderlist instantly syncs between your phone, tablet and computer, so you can access all your tasks from anywhere.
Why I Love It: I can create to do lists based on different categories. I also like using the today and weekly view of items on my list. I assign due dates to tasks so that I never see more than 3 things on the today view. This has helped me immensely keep my stress levels low over the past 6 months. I also like using this for collaboration. You can share specific lists via email to another person. I used this app just this past weekend to make a packing list for winter camping.
With Trello, you can create boards to organize anything you’re working on. Use them solo — or invite colleagues, friends, and family to work together.
Write your ideas down on Trello cards and arrange them in lists on your boards. Adorn your cards with
• Checklists, to keep track of to-dos;
• Comments, to update your co-workers;
• Avatars, to see just who’s working on it currently; and
• Attachments of photos, videos, PDFs, and whatever else besides.
Why I Love It: You can create different to do lists within a project. I like using this app to plan potlucks or cottage food planning with friends. I make a lists of meals, then individual lists of who’s bringing what, invite your friends to the board and they can drag and drop grocery items to their board to bring.
Asana is the easiest way for teams to track their work and get results. From tasks and projects to conversations and notifications, Asana enables teams to move work from start to finish. It’s simple to get started, but powerful enough to run your entire business. And it’s free.
What I like about the top 3 apps I just shared is that I can use them on my phone or desktop. I can create lists online in a larger viewable format but then refer to them on my phone on the go.
Why I Love It: I love using this tool for major projects like producing my podcast. I can list out all tasks. Assign them to myself or my podcast editor. We share files within each task so after each show is recorded I upload the raw mp3 file to the task and when it’s done the final file is uploaded back to the task for me to download. You can assign tasks and due dates to team members and if there is confusion on a task there is a comment section for conversation that is easily viewed on the desktop platform.
IF by IF This Then That
IF connects the apps you love.
Create simple connections between apps like Facebook, Dropbox, Instagram, Twitter, and Gmail, as well as devices like your iPhone, Nest Thermostat, Fitbit, and Philips Hue.
Why I Love It: There are so many “recipes” galore that you can use to simplify your life. Currently I’m simply using this app to alert me at 9am to check my Wunderlist to do list for the day. It’s just another way to set a reminder for myself. I need to take time to dive into other ways I can use it to simplify my life but this was an easy first step for me into using the app.
I couldn’t have a blog post on lists without my favourite grocery shopping list making app. I’ve used this app for a few years now. I meal plan for the week. Go through my fridge & pantry to see what items I need. I add them to this app and then off I go to the grocery store!
Happy List Making!